LIFELONG LEARNING PROGRAMME

GRUNDTVIG

Final report form 2012 for Workshops

(grant agreement period 1.9.2012 – 31.8.2013)

Please send this report to your National Agency, duly completed and signed by 31 October 2013 at the latest. This report is considered as your request for payment of the balance of the grant.

[NAs to insert their address if wanted]

The questions in part A concern the Workshop as a whole. Part B concerns the individual participants and part C is your Declaration of expenditures. The Annex is an individual evaluation form to be filled in by each participant in the Workshop.

general information

Grant agreement number
Title of the Workshop
Acronym (if applicable)
Name of your institution / organisation
Dates and venue of the workshop

institution/organisation data

Please fill in this page if data has changed since application.

Full Legal Name	[In national language and characters]
[In Latin characters - where originals are not in Latin characters]
Type of Organisation	[Table C – Type of organisation]
Legal Status	Private	Public	Size
Commercial Orientation	Profit	Non profit
Address	Street – Number
Postcode	City	Region
Country	Scope	[Table D – Geographical Scope]
Organisation's national ID (if applicable)
Organisation's website (if applicable)	Organisation's e-mail (if applicable)

contact person

Title	First name
Family name
Department
Position
Work Address	Street – Number (if different from above)
Postcode	City
Country
Telephone 1	Telephone 2
Mobile	Fax
E-mail address

part a (The Workshop)

1. WORKSHOP CONTENT

Workshop summary: please give a brief updated description (max 250 words) of the Workshop carried out; please note that this description may be used for publication. Elements of interest include duration of the Workshop, number of learners, topic, types of activity, key outcomes etc.

2. WORKSHOP OBJECTIVES AND RESULTS

2.1 Workshop objectives

To what extent were Workshop objectives as indicated in the application form achieved? (Circle the appropriate number below. Please note that 1= not at all or only to a very small extent achieved; 5= totally or to very large extent achieved) 1 2 3 4 5

In case you circled 1 or 2, please explain which aims were not achieved and for what reasons:

2.2. Workshop programme

Did you implement the daily plan according to what was foreseen in the application form?

Yes

No

If not, please explain why.

Please provide detailed information on the programme you implemented:

Day	Date	Programme of activity
Arrival (If different from day 1 )
1
2
3
4
5
6
7
8
9
10
Departure If different from last day of workshop

2.3. Workshop impact

What impact did the Workshop have on learners?
increased skills in the topic of the workshop increased language skills increased ICT skills increased social skills increased motivation increased self-confidence increased knowledge about the host country and other participants' countries and cultures other impact, please specify: ……………………………………………………………………….

Please describe any impact you have noted, on your organisation and/or on the local community:

2.4. Dissemination and use of results

How have you informed the staff and target group of your institution/organisation, other institutions/organisations, the local community of the results of your Workshop?

How do you think that the results and possible products of your Workshop could be used by others?

3. WORKSHOP MANAGEMENT

3.1. Practical arrangements

Please describe practical arrangements put in place (incl. board and lodging).

3.2. Recruitment of learners

Please indicate how you implemented your communication plan and the process for selecting learners, and what were the results (e.g. whether you had any difficulties in recruiting learners or whether the workshop was oversubscribed and how you managed that; whether you think you reached your target group, etc…) Please indicate the total number of applications you received from learners?

3.3. Recognition of learning outcomes

What recognition of learning outcomes did you provide participants with?

3.4. Evaluation and monitoring

Please indicate how you monitored and evaluated the implementation and impact of the Workshop

What were the main conclusions and consequences of the monitoring and evaluation?

3.5. Sustainability

Do you foresee repeating the workshop in the future?

3.6. Problems/obstacles encountered

What problems/obstacles did you encounter during the implementation of the Workshop and how were they solved?
Late grant agreement / payment High administrative workload Communication problems Lacking support within participating institution/organisation Organisational problems within the institution/organisation Language problems Lack of funds Other problems, please specify:
Please comment:

3.7. Suggestions/recommendations

Please provide any further comments and suggestions for the improvement of Grundtvig Workshops; your recommendations are important.

part b – The participants

Please indicate in the table below information on all the learners from abroad who attended the workshop. Each of the participants (including those from your country) must fill in the annexed evaluation form which must be returned to your National Agency along with this report. Add rows if needed.

N°	Name and surname	Country or origin	Gender (M/F)	Age	Duration of stay*	Travel and subsistence grant (A)	Grant for preparation costs if any ** (B)	Grant for special needs if any *** (C)
1
2
3
4
5
6
7
8
9
10
…
…
TOTAL	[numbers per country]	[total number of M and F]	[average age]

* number of Workshop days + maximum 2 days of travel = total number of days used for calculation of the travel and subsistence grant

** please explain what preparation entailed

*** please justify

Please indicate in the table below information on learners from the country from the Workshop Organiser who attended the workshop.

N°	Name and surname	Gender (M/F)	Age	Duration of stay
1
2
3
4
5
6
7
Total	Total of F/M	Average

part C – Declaration of expenditures

Please provide information on the expenditures incurred.

Type of activity	Grant in €
Travel and subsistence grant for participants (total figure A from Part B)
Preparation costs (total figure B from Part B)
Special needs costs (total figure C from Part B)
Project organisation grant	[to be pre-filled by NA]
TOTAL

Grantholder's declaration to be signed by the person legally authorised to sign on behalf of your institution/organisation and by the Workshop contact person in your institution/organisation:

"We, the undersigned, certify that the information contained in this Final Report is correct to the best of our knowledge and travel costs of all participants have been reimbursed and we herewith request the balance payment of the grant awarded";
Date: Place: Name and position of the contact person: Signature of the contact person:	Date: Place: Name and position of the Head of institution/organisation: Signature of the Head of institution/organisation: Stamp of the institution/organisation (if applicable)

******

Annex – Grundtvig Workshop Individual Evaluation Form

1)	Each of the Workshop's participants must fill in and sign the following form, which must be annexed to the Workshop's final report form and submitted by the Workshop organiser to its National Agency.

NB: The Workshop Organiser is free to add questions but must not modify or delete those which are proposed below.

2)	Each participant must send a copy of this annex to the National Agency of his/her country.

Addresses of National Agencies are available on the following webpage:

http://ec.europa.eu/education/programmes/llp/national_en.html

I - Identification of the Workshop (to be pre-filled by the Workshop organiser)

Title of the Workshop
Grant agreement number
Host institution
Dates of the Workshop

II - Identification of the participant

Name
Country of residence
E-mail address or contact details
Occupation (if applicable).If retired / unemployed: what was your former job?
Prior experience of international activities

When appropriate, please rate the following questions on a Scale 1-5: 1 = not at all, 5 = very much

Information and motivation

How did you hear about the Workshop?

Europa (European Commission's website)

National Agency's web site

Workshop organiser

Other (please specify): …………………………………………………………………………………………….

Which were the factors which motivated you to participate? (Please circle your answer)

The subject of the Workshop interested me	1 – 2 – 3 – 4 – 5
I found the proposed pedagogic approach attractive	1 – 2 – 3 – 4 – 5
I expected the workshop to provide a culturally enriching experience	1 – 2 – 3 – 4 – 5
I thought the workshop would give me an opportunity to learn or practice a foreign language	1 – 2 – 3 – 4 – 5
I thought it would be interesting to attend a European event	1 – 2 – 3 – 4 – 5
I felt that attending the workshop would further my career plans	1 – 2 – 3 – 4 – 5
I thought that attending the workshop would give me an exciting or useful European experience	1 – 2 – 3 – 4 – 5
Other (please specify): ………………………………………………………………………………………………………….

Personal experience

How satisfied are you with the content of the Workshop?	1 – 2 – 3 – 4 - 5
Do you feel the Workshop has achieved its objectives?	1 – 2 – 3 – 4 - 5
How satisfied are you with the duration of the Workshop?	1 – 2 – 3 – 4 - 5
How satisfied are you with the dates of the Workshop?	1 – 2 – 3 – 4 - 5
How satisfied are you with the location of the Workshop?	1 – 2 – 3 – 4 - 5
How satisfied are you with the accommodation?	1 – 2 – 3 – 4 - 5
How satisfied are you with the other practical arrangements (food, leisure activities…)?	1 – 2 – 3 – 4 - 5
Did you encounter any serious problems before or during the Workshop?	1 – 2 – 3 – 4 - 5
If yes, please specify: ……………………………………………………………………………………………………….

Learning outcomes

Did the Workshop meet your expectations, in terms of?
interesting treatment of the topic	1 – 2 – 3 – 4 - 5
providing a culturally enriching experience	1 – 2 – 3 – 4 - 5
providing an opportunity to learn or practice a foreign language	1 – 2 – 3 – 4 - 5
providing an exciting or useful European experience	1 – 2 – 3 – 4 - 5
Are you satisfied with the learning recognition you received for participating in this Workshop (e.g. attendance certificate, diploma, etc…)?	1 – 2 – 3 – 4 - 5

How satisfied are you with the Workshop activities and the following aspects?

Methodology of the Workshop	1 – 2 – 3 – 4 - 5
The number of hours of activities	1 – 2 – 3 – 4 - 5
The equipment used	1 – 2 – 3 – 4 - 5
Skills and expertise of the teachers / trainers	1 – 2 – 3 – 4 - 5

Do you think participation in the Workshop will help you in:
Starting / continuing studies	1 – 2 – 3 – 4 – 5
Developing your career / finding a job	1 – 2 – 3 – 4 – 5
Your professional practice	1 – 2 – 3 – 4 – 5
Your volunteering activities	1 – 2 – 3 – 4 – 5
Your personal life	1 – 2 – 3 – 4 – 5
Other (please specify): ………………………………………………………………………………………………………….

Please provide any comment you feel can be useful for the implementation of Grundtvig Workshops or regarding your experience

…………………………………………………………………………………………………………………………………………………………..………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Date: ………………………………………	Signature: ……………………………………………………………………